Receiving Advanced Shipping Notices (ASN) in Odoo

An EDI 856 is an Advanced Shipping Notice (ASN). It is used to send and receive information regarding upcoming shipments and deliveries. The EDI 856 inbound integration offered by Steersman enables businesses using Odoo to receive Advanced Shipping Notices (ASNs) from their suppliers.

Information includes:

• Order Information: Links to purchase orders (EDI 850), provided in the EDI event, to identify associated shipments.

• Shipment Details: Shipping method, carrier, tracking data, and delivery addresses.

• Packaging Information: Details about cartons, pallets, weights, and dimensions of packages, and items included in each shipment.

• Product Descriptions and Quantities: Specifics about shipped items, their physical configuration, and expected delivery times.

How Steersman’s 856 Inbound Integration Works

1. Automated Data Import

   • Steersman’s EDI integration automatically receives EDI 856 data from EDI-linked suppliers. These files are translated and mapped to update the delivery in the system.
   • The integration ensures that Odoo’s backend is updated with real-time data, linking shipments to relevant business transactions.

2. Enhanced Validation

   • Steersman’s integration validates incoming EDI 856 data to ensure it complies with PO requirements. If discrepancies are detected (e.g., missing data), a yellow banner will appear in the EDI events log, detailing why the event could not be completed. It will also flag the event as “not successfully processed”.

Benefits of Steersman’s 856 Inbound Odoo Integration

• Streamlined Receiving Operations:

  • Warehouses can prepare for incoming shipments with accurate and pre-validated ASN data, reducing processing time upon delivery.

• Improved Order Fulfillment:

  • By linking ASNs to receipts of delivery orders, the system ensures that shipped items are promptly matched to customer orders.

• Support for Third-Party Logistics (3PL) and Dropshipping:

  • Even when dropship scenarios manage incoming shipments, the integration ensures accurate data is fed into Odoo, maintaining a single source for inventory and order management.

Common Fields Steersman’s EDI Integration Sends and Receives for 856 Documents

• Buyer reference segments (vendor number, ID, etc.)
• Customer order number
• Ship to information (warehouse location code, address, contact details, etc.)
• Ship from information (warehouse location code, address, contact details, etc.)
• Purchase Order date
• Reference Number
• Shipment details (status, ship date, estimated delivery date, etc.)
• Shipping terms (carrier, routing, shipping payment, etc.)
• Package/container details (items, quantities, package type, etc.)
• Product identifiers (product code, SKU, part number, etc.)
• Product Description
• Total product ordered
• Total product shipped

Most trading partners have specific EDI requirements. Steersman offers other customizable fields to fulfill these requirements.